Introduction

This statement sets out the Emergency Planning Group ltd actions to understand all potential modern slavery risks related to its business and to put in place steps that are aimed at ensuring that there is no slavery or human trafficking in its own business and its supply chains.

 

As part of the consultancy sector, the organisation recognises that it has a responsibility to take a robust approach to slavery and human trafficking.

 

The organisation is absolutely committed to preventing slavery and human trafficking in its corporate activities, and to ensuring that its supply chains are free from slavery and human trafficking.

 

Organisational Structure and Supply Chains

This statement covers the activities of Emergency Planning Group Ltd Limited:

  • Emergency Planning Group Ltd Ltd is an independent consultancy company specialising in Emergency Planning, Training & Exercising, Security and other services. The Company was founded in 2017 and was incorporated as Limited Company in 2019. The Emergency Planning Group Ltd develops partnerships with its clients, understanding their client requirements and objectives; this enables the Company to provide an individual service to meet the client’s needs and expectations.
  • Emergency Planning Group Ltd Ltd provides specialist services within the provision of Emergency Planning, Training & Exercising, Security Consultancy, and other services.
  • The organisation’s workforce is employed on a permanent contractual basis. All right to work, residency, Security Industry Authority and employment history verification checks are conducted in accordance with the Immigration, Asylum and Nationality Act 2006, BS7858 standards and SIA requirements.

 

The organisation currently operates in the following countries:

  • The United Kingdom (England, Scotland, Wales, Northern Ireland)
  • Federal Republic of Germany
  • Republic of Turkey

There are no activities that are considered to be at high risk of slavery or human trafficking.

Through the supplier/procurement code of conduct the Company will ensure that all suppliers will also adhere to the Modern Slavery Act 2015.

Responsibility

Responsibility for the organisation’s anti-slavery initiatives is as follows:

  • Policies: The Managing Director
  • Investigations/Due Diligence: The Managing Director is responsible for investigations and due diligence in relation to known or suspected instances of slavery and human trafficking.
  • Training: The Human Resources advisor is responsible for ensuring that the awareness of slavery and human trafficking risks are communicated throughout the organisation and through the supply chain.

Due Diligence

The organisation undertakes due diligence when considering taking on new suppliers and regularly reviews its existing suppliers. The organisation’s due diligence and reviews include:

  • The pre-tender information supplied by any new suppliers to the Emergency Planning Group Ltd
  • The external accreditation held by any new suppliers to the Emergency Planning Ltd

 

Trafficking Statement

  • evaluating the modern slavery and human trafficking risks of each new supplier in accordance with the supply chain selection process;
  • conducting supplier audits through the Emergency Planning Group Ltd Managing Director, which have a greater degree of focus on slavery and human trafficking where general risks are identified;
  • If required, take steps to improve substandard suppliers’ practices, including providing advice to suppliers and require them to implement action plans where applicable. Audits carried out on Emergency Planning Group Ltd suppliers have confirmed that they meet the Emergency Planning Group Ltd supplier code of conduct and therefore no improvement plans have been invoked;
  • If required, invoke sanctions against suppliers that fail to improve their performance in line with an action plan or seriously violate our supplier code of conduct, including the termination of the business relationship. Audits carried out on Emergency Planning Group Ltd suppliers have confirmed that they meet the Emergency Planning Group Ltd supplier code of conduct and therefore no sanctions including termination of contracts have been issued.

 

Training

The organisation will require all staff, including managers within the organisation to receive awareness training on modern slavery as a module within the organisation’s induction, management development and refresher programmes.

The organisation’s modern slavery awareness training will cover:

  • our business’ purchasing practices, which influence supply chain conditions and which should therefore be designed to prevent purchases at unrealistically low prices, the use of labour engaged on unrealistically low wages or wages below a country’s national minimum wage, or the provision of products by an unrealistic deadline;
  • how to assess the risk of slavery and human trafficking in relation to various aspects of the business, including resources and support available;
  • how to identify the signs of slavery and human trafficking;
  • what initial steps should be taken if slavery or human trafficking is suspected;
  • how to escalate potential slavery or human trafficking issues to the relevant parties within the organisation;
  • what external help is available, for example through the Modern Slavery Helpline, Gangmasters Licensing Authority and “Stronger together” initiative;
  • what steps the organisation should take if suppliers or contractors do not implement anti-slavery policies in high-risk scenarios, including their removal from the organisation’s supply chains.

Board Approval

This statement has been approved by the organisation’s board of directors, who will review and update it annually.